EMPS Newsletter 2017/18 Sem 1 Wk 3

Weeeeeeeeeeeek 3!

Hi  🙂

As always, short version, followed by the full version.

1. Wednesday Meeting – Consequences, EGM and a Social!
2. Consequences reminder
3. Available positions for the committee
4. Constitution
5. Membership cards update
6. Challenges will start this week

1. Don’t forget to SEND US YOUR CONSEQUENCES SUBMISSIONS BEFORE 7PM, else your team will not be eligible for the prizes (we will still screen them).
2. Only paid members can vote and ONLY PAID MEMBERS CAN RUN FOR A COMMITTEE POSITION! 

Long Version:

1. Week 3’s meeting is getting closer:

What will we do this time? https://www.facebook.com/events/121101091914168/

  • Updates on what happened over the last week.
  • Screening of the Consequences competition submissions & choosing the winners.
  • New challenge announcement!
  • EGM – Introduction, Roles, Structure
  • EGM – Voting for positions in committee
  • EGM – Constitution changes
  • EGM – Any other outstanding matters
  • And after we are done, we’ll go to the Whistle Stop Barber Shop (Where we have a 20% discount 0:) )

2. Consequences reminder

Reminder to send us your submissions, or bring them before 7 PM. We’ll be around already from 18:30 likely, but if you could not find us, message us up (ideally me (Juro), I should be there), or write onto the group.

Please, include your team’s name and the criteria in the beginning of the video.

– Don’t forget to format your video such that it is playable on most devices (eg uni computers and macs)
– Don’t forget to compress your exported video, so it can be manipulated reasonably well.
– We recommend exporting to .mp4, eg via the H.265 or H.264 codec. If you’re doing so, than even just 5 Mbps bitrate is more than you’ll need.

3. Available positions for the committee

As for the available positions, if you go to www.emps.fun/team or the bottom-left of https://www.eusa.ed.ac.uk/societies/society/emps/ you’ll see the current positions we have now.

However, as I have mentioned a few times, if you have an idea for a new positions, or the current ones just don’t fit, let us know about your ideas!

These will have to be yet discussed with the rest of current committee tomorrow (Monday), but my proposal for the new positions is the following (names might change):

 – Brand Designer
– Webmaster/Archivist
– Events Officer
– Career Officer
– Sponsorship Officer
– Equipment Officer
– Social Secretary
– Producers (can be more than one)
– Ordinary Members (can be more than one)

What could they be about? (Now, don’t forget that the following are only suggestions, as you will see throughout the descriptions, it’s all about how proactive you want to be. And if you want, then there’s definitely a space to grow 🙂 )

 – Brand Designer
This will have to be decided on EGM, but personally I think our graphics need a bit of a kick. I wish for EMPS to have a recognisable and memorable presence. Logo, colour scheme, branding, leaflet/presentation/posters templates, website design, etc.. or even taking photos at events! If you are interested in any of these, and you have/want to learn the skills, this might be something for you.

 – Webmaster/archivist
Webmaster is the one that takes care of our online assets (EUSA page, website, YouTube). Archivist is the one that takes care of keeping and uploading newest EMPS videos onto our YouTube channel. However, if you’re interested in coding/web development (again, it’s more about interest than current skills), I can imagine you could help us automate some of the processes or make new features for the members (Calendar for equipment officer so they know what is rented when? Or a place on the website where people can upload their videos for consequences or 24hr? Or a members-only section of the web where all the useful resources will be store?).

 – Events Officer
As an events officer, you’d be our bread and butter (I hope I’m using this phrase right). You’d be doing what most members had an experience with so far, but you’ll be doing it probably better. Organising weekly meetings, competitions, or other events (eg if we get sb to give us a talk). Creating FB events, booking rooms, etc. And if you wanted, you could create your own event!

 – Career Officer
Some people join the society also to get help with going pro (or at least that was my intention when I joined). For those, it would be cool if we could procure internships, people from the industry to give talks, help people sell their skills. Or even organise a career’s fair for filmmaking? Edinburgh is a hotbed of creative heads, and there’s definitely something cool we could come up with!

 – Sponsorship Officer
I’d love for our society to be able to provide members like you with all the professional equipment that you could find on set (of course, 1 or 2 grades lower, so we can actually afford it 😀 ). University grants (like the IIG), or sponsorships from other organisations could help us with this. But also discounts for our members, or an opportunity from camera manufacturers to try out a new camera. Also these would be pretty dope!

 – Equipment Officer
Equipment officer takes care of our equipment, hires it out and keeps track of the hires, gets things repaired if necessary. Upside is that you are practically free to use the equipment because nobody can see you with it (of course, note it down anyway). Downside is that you’ll likely have to have it at your place. However, if you’d like to learn more about the gizmos, it’s definitely something to go for.

– Social Secretary
Oh, the fun! Sometimes I forget something like that exists. But when I don’t, I prefer to sit down with a cider and talk…. Anyway, Social secretary is something like the events officer, but for the laid-back events. Like the networking event was. But it can be anything really. Boardgames, trip somewhere out, sleepover. Whatever, if people are into it! Also, you could take care of our social media and give them a bit of life, if you’d be up to it!

 – Producers
Producers will be leaders for filmmaking projects. Each producer will have people in their team, and together they will be working on the films. Like the submission to competitions or festivals, that was mentioned last week? We could totally have a team for that! We will help you out with anything, it you’ll need any help, of course 😉

 – Ordinary Members
Ordinary member is a general helper. You don’t have any specific tasks, but if you’d like to help out others in the committee, that’s what you can totally do! More importantly, though, would be the help towards the members. Gather feedback, listen, and make sure that what we do, we do for the people.

Phew! Moving on!

4. Constitution

You can find our original constitution here (will start download), or here is an easier-to-read formatted version (google drive). Have a look at it, and if there’s something that you think should be changed, let us know (ideally BEFORE the meeting, so we can prepare for it)

5. Membership cards update

Unfortunately, membership cards likely won’t be ready for the meeting. Only yesterday I managed to process the design file (made it into vector version for better quality, also updated it a bit, but it has to be discussed yet). Since minimum amount of membership cards costs about £30 and takes 2 days, it truly is better to discuss it. (also, could be a task for the brand designer?)

6. Challenges will start this week

We’ll start our challenges! So if you’re already looking for more reasons to make films, your dreams will be fulfilled on Wednesday!

That’s all! As before, thank you for reading! 🙂 If there’s anything you’d like to tell us, or get involved with anything, let us know! And hopefully we’ll see each other on Wednesday!

Best regards,
Juro, EMPS President